Operations

Day-to-day cash handling is done from the Accounting Dashboard. On a cash journal card, the cash-register actions are available next to the standard buttons.

Record a cash-in or cash-out voucher

1. On the cash journal card, click New Cash-in for money received, or New Cash-out for money paid out. A cash voucher form opens with the journal and the direction already filled in.

2. Select the Customer or Vendor and enter the Amount.

3. Fill in the cash-specific fields:

   • Pretense (Jogcím): the reason for the cash movement. It is editable only while the voucher is a draft.

   • Date: the voucher date. It may not be earlier than the last numbered voucher (see Back-dating protection).

4. Confirm the voucher. On posting:

   • It receives the next gap-free number from the journal’s Cash-in Sequence or Cash-out Sequence (for example BEF/2026/00012 or KIF/2026/00007), shown in Voucher Number.

   • The Amount in Words (betűs összeg) is filled in automatically for the printed voucher.

Megjegyzés

A draft voucher that is cancelled never consumes a number, so the numbering stays gap-free. Once a voucher carries a number it can no longer be deleted, which preserves the audit trail.

Cash-book statements

A cash-book statement (pénztárkönyv / kivonat) is a numbered page that groups a period’s cash movements. A statement is Open while it accepts entries and Confirmed once it is closed and locked.

Confirm a cash book

When a cash-book page is complete, select it in the statement list and choose Action ‣ Confirm cash-book. On confirmation:

• The statement receives the next gap-free STAT Number from the journal’s Statement Sequence (for example STAT/2026/00013). Because the number is assigned only on confirmation, an open page never burns a STAT number.

• The Cash-book State changes to Confirmed, and the page and its number can no longer be altered.

Reopen a cash book

A confirmed cash book can be reopened with Action ‣ Reopen cash-book. This action is restricted to the Billing Administrator (Főkönyvelő) group. Reopening keeps the existing STAT number — a cash book is never re-numbered — and is recorded in the chatter.

Close and count the cash drawer

To reconcile the physical cash on hand, click Close Cash Register on the cash journal card. Count the drawer by denomination; the system compares the counted amount with the journal balance and reports any discrepancy. A controller can review and approve a discrepancy before the count is closed.